Solution of Journal Voucher relating to Initial Imprest fund (SEE ) 2077/2021
8. The following transactions of District Education office, Sunsari
are given:
a. 2077-09-01 Received
bank order of Rs. 1,00,000 for initial revolving fund as one sixth of the
actual expenditure of last fiscal year.
b. 2077-09-02 Received
an initial imprest fund equal to one sixth of total budget expenditure Rs. 24,00,000
of last fiscal year.
c. 2077-09-05 Received a bank order letter of Rs. 3,00,000
for initial imprest fund.
d. 2077-09-07 Received bank order of Rs. 75,000 for
additional revolving fund.
e. 2077-08-01 Received Rs. 1,50,000 as revolving fund through
bank transfer.
f. 2077-08-01 Received Rs. 4,00,000 for revolving fund as bank
transfer from the Treasury and Comptroller Office, Sunsari.
Required : Journal Vouchers
(AGF No. 10)
Solution:
a)
Government of Nepal AGF No. 10
District Education office, Sunsari J.V.No.
01
Journal Voucher Date:
2077-09-01
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Initial Revolving
fund (Being bank order received
for initial fund) |
|
|
1,00,000 |
1,00,000 |
|
1,00,000 |
1,00,000 |
Receipt No………………… Cheque
No: …………
Amount Received One lakh rupees Cheque
Amount: ………
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head/Office Chief
Date: 2077-09-01 Date:
2077-09-01
b)
Government of Nepal
AGF No. 10
District Education Office, Sunsari J.V.No. 02
Journal Voucher
Date: 2077-09-02
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Initial imprest
fund (Being bank order
received for initial imprest fund) |
|
|
6,00,000 |
6,00,000 |
|
6,00,000 |
6,00,000 |
Receipt No………………… Cheque
No: …………..
Amount Received: Six lakh rupees Cheque
Amount: ………….
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head/Office Chief
Date: 2077-09-02 Date:
2077-09-02
c)
Government
of Nepal AGF No. 10
District Education Office, Sunsari J.V.No. 03
Journal
Voucher
Date: 2077-09-05
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Initial Imprest
fund (Being Bank order
received for initial imprest fund) |
|
|
3,00,000 |
3,00,000 |
|
3,00,000 |
3,00,000 |
Receipt No………………… Cheque
No: ………….
Amount Received : Three
lakh rupees Cheque Amount: ………….
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head/Office Chief
Date: 2077-09-05 Date:
2077-09-05
d)
Government of Nepal AGF No. 10
District Education Office, Sunsari
J.V.No. 04
Journal
Voucher
Date: 2077-09-07
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Additional revolving
fund (Being bank order
received for additional revolving fund) |
|
|
75,000
|
75,000 |
|
75,000 |
75,000 |
Receipt No………………… Cheque
No: ……………
Amount Received Seventy five thousand rupees Cheque Amount: …………
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head/Office Chief
Date: 2077-09-07 Date:
2077-09-07
e)
Government of Nepal AGF No. 10
District Education Office, Sunsari J.V.No. 05
Journal Voucher
Date: 2077-08-01
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Revolving fund (Being Bank order received
for revolving fund) |
|
|
1,50,000 |
1,50,000 |
|
1,50,000 |
1,50,000 |
Receipt No………………… Cheque
No: ………
Amount Received One lakh fifty thousand rupees Cheque Amount: ………………..
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head
Date: 2077-08-01 Date:
2077-08-01
f)
Government of Nepal AGF No. 10
District Education Office, Sunsari J.V.No. 05
Journal Voucher
Date: 2077-08-01
|
Code No. |
Particulars |
L.F. |
B.H.No. |
Debit Rs. |
Credit Rs. |
|
|
Dr. Nepal Rastra Bank Cr. Revolving fund (Being Bank order received
for revolving fund) |
|
|
4,00,000 |
4,00,000 |
|
4,00,000 |
4,00,000 |
Receipt No………………… Cheque
No: ………
Amount Received Four lakh rupees Cheque Amount: ………………..
Submitted by: XYZ Approved:
ABC
Post: Accountant Post:
Office head
Date: 2077-08-01 Date:
2077-08-01
9. What is meant by transfer of
budget? Explain its types with example.
Ans : Sometimes, there
may be the insufficient budget in one budget head and a surplus amount in another head.
In such a case, the surplus budget from one head can be transferred to another budget head in which there is a shortage of, which is known as the transfer
of budget. It should be done with the approval of the Ministry of Finance. The budget transfer can be made in the following two ways:
a. Inter-head transfer of
budget
It is the way of
transferring the budget of one head to another head within the same office. It is also
known as an intra-office budget transfer. For example, the transfer of budget from the budget head salary to the head dearness allowance. The following journal
voucher is prepared for inter-head transfer of budget.
b. Inter-office transfer of
budget
It is the way of transferring the budget of a particular head from one office to another office. Such transfer is made after the approval of the central level office. The following journal vouchers are prepared in relation to the inter-office transfer of budget.
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